1. Prepare Your Scanner

   • Ensure your scanner is connected to a power source and turned on.
   • Make sure your scanner is connected to the same network as your computer or has internet connectivity if it's a network-connected scanner.

2. Place Document

   • Open the scanner lid or document feeder, depending on the type of scanner.
   • Place the document face-down on the scanner glass or load multiple documents into the feeder tray, aligning them properly.

3. Set Scanner Preferences

   • Use the scanner's control panel or software interface to set scanning preferences.
   • Choose scan settings such as color mode (color, grayscale, black and white), resolution (dpi), file format (PDF, JPEG, TIFF), and destination (email).

4. Enter Email Address

   • Look for an option on the scanner's interface or software to select "Scan to Email" or similar.
   • Enter the recipient's email address directly into the scanner's interface. Some scanners allow you to select contacts from an address book if it's configured.

5. Initiate Scanning

   • Press the scan button on the scanner or select "Scan" from the scanner's control panel or software interface.
   • The scanner will start scanning the document(s) based on the settings you specified.

6. Review and Send

   • After scanning is complete, the scanner may prompt you to review the scanned document(s) and confirm settings.
   • Verify the recipient's email address and make any necessary adjustments.

7. Add Message (Optional)

   • Some scanners allow you to add a message or subject line to the email along with the scanned document(s).
   • Enter any additional message or subject line as needed.

8. Send Email

   • Once you have reviewed and confirmed the scanned documents and email settings, select "Send" or "Finish" on the scanner's interface to send the email.
   • The scanner will process the email and attachments, sending them directly to the recipient's email address.

Tips for Successful Scanning to Email

• Check Network Connectivity: Ensure your scanner is properly connected to the network or internet to send emails.
• Email Settings: Configure SMTP (Simple Mail Transfer Protocol) settings if required by your scanner to ensure proper email delivery.
• File Format: Choose a file format (e.g., PDF, JPEG) that suits your needs for compatibility and file size.
• Resolution: Adjust scanning resolution based on the document's content and intended use (e.g., higher resolution for detailed images, lower for text documents).